Posts Tagged ‘Email’

How To: Email Files Securely Using YouSendIt

October 18, 2011

As many of you know and have experienced, email providers often have size restrictions on attachments as small at 10MB. That’s why your files either take forever to transfer or they simply don’t go through. Your only option used to be to send multiple emails, or use other workarounds that risk data loss.

How to Email Large Files with YouSendIt

YouSendIt is as easy as sending a standard email, but faster and more secure. Here’s how to email files using our solution:

  1. Select your file. Select your files to email through your web browser, from your desktop, your mobile device or using the YouSendIt Microsoft Outlook plugin.
  2. Press Send It to email your files. YouSendIt securely stores your file and emails your recipient a link to download the file.
  3. Download your file. Your recipient receives the email notification, clicks the link in the email and downloads your file.

YouSendIt provides:

  • Highly secure means of email for large files. Learn more about our seven-layer security policy.
  • Lower storage costs and server burden:  YouSendIt provides lower storage costs and takes the weight off your network and servers.
  • Eliminates bounce-backs: Since you can send entire files and folders up to 2GB at once, you don’t need to worry about emails bouncing back or overflowing inboxes with multiple emails.
  • Save time: Use our Microsoft Outlook Plug-in to save time by sending via YouSendIt, directly from within Outlook.

Signup for a 14 day free trial of YouSendIt Pro!

Advancing Business Content Collaboration in Your Business

October 13, 2011

By: Brian Curry, Vice President of Product and Business Strategy, YouSendIt

I recently joined the following three GigaOM Pro experts for a lively virtual roundtable on “The Future of Work: Collaborating Around Business Content ” – David Card, Research Director, GigaOM Pro; Sameer Patel, GigaOM Pro Analyst, Managing Partner, The Sovos Group; and Larry Hawes, GigaOM Pro Analyst, Principal, Dow Brook Advisory Services.

David Card started the tone of the discussion with an audience poll; 97 percent rely on email to share business content inside and outside of their companies. Not too surprising, still a remarkable number. He also disclosed results of a recent survey indicating that two-thirds of firms allow personal technology in the workplace, while 41 percent allow employees to use their own smartphones, tablets and other devices independently.

Professionals are empowered by their devices and the applications on them to be able to easily access their data inside and outside the parameters of work. Patel confirmed that he’s seeing organizations trust their workers to take care of responsibilities remotely using an array of cloud applications.

At the same time, Hawes noted that consolidation and M+A activity have created new silos, resulting in the adoption of disparate content management systems. Many companies are working through this challenge today. Even with access to content management systems and a need to share increasingly large multimedia files, 95 percent of file sharing among marketing, legal and other professionals are still attempted via email on an ad hoc basis; and it is not working very well.

Therein lies the paradox that surfaced as the theme of our discussion. Users are most comfortable within email, but this medium has the most limitations. How can companies reconcile this quandary? Create sharing applications that are based or can fit within the email environment. Let it be the foundation upon which the content collaboration experience is introduced, ultimately providing a applicable framework that can spur further adoption.

But once you achieve end-user adoption (the first factor that you should be evaluating when measuring the effectiveness of a collaboration solution), you still need IT’s buy-in. Hence, give IT what it wants—control. Extend APIs, native integration, security/manageability features, and single sign-on capabilities.

As content collaboration tools roll out across enterprises and integrate with established enterprise content management and CRM systems, will email die a slow death? Absolutely not. Email will always be the common denominator of social contracts. It will just evolve.

Customer Spotlight – Annie Tao Photography

September 27, 2011

Annie Tao is a lifestyle photographer based in the Bay Area. Annie stated, “Since most of my client shoots involve children, I shoot A LOT and quickly!  This way, I capture genuine emotions and real moments.” Annie has been involved with art her whole life, which have helped her understand light, color and composition that she uses for her photography. Since starting her photography business, Annie has expanded her business to cover lifestyle, special events, and commercial photography.

She started using YouSendIt because Kodak wanted several high resolution images of her work to be featured for a newsletter. She needed a solution that easily allowed her to share large files quickly. She continues to use YouSendIt because each of her images are usually 5 to 10 MBs in size, so sending a batch of images to her clients was always a headache.

I think she says it best in her own words:

“I am a full-time photographer and also a full-time mother of three young children. I juggle business and family during the week, have my client shoots on weekends, and get the bulk of my work done in the evenings when I am already exhausted.  The last thing I need is to wait endlessly for my emails with huge attachments to send…and then have to guess if my clients even received them!  With YouSendIt, I enter my client’s email address, choose my files and can walk away from my computer with confidence. I know exactly when my clients downloaded the files because I get a receipt, so there is never any guessing. Now I can spend more time doing the things that I love:  the creative aspects of my business and playing with my kids.”

Check out some of her photography below! Enjoy!

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Annie Tao is a lifestyle, commercial and event photographer in the San Francisco Bay Area.

You can view her work at www.annietaophotography.com and see what she’s been up to at www.annietaoblog.com. Connect with Annie at http://www.facebook.com/annietaophotography

Big Files Are Flying First Class at Yahoo! Mail

January 26, 2011

Today we announced a partnership with Yahoo! YouSendIt is now powering Yahoo! Mail’s Attach Large File application in the Yahoo! Mail inbox which allows users to easily and securely send up to 100MB per email with just one click. It’s easy and it’s free – just look for the paper airplane! That’s your assurance that your files will reach their ultimate destination – quick, safe and easy.

We are excited to welcome all the Yahoo! Mail users to YouSendIt and to make it easier for our existing users to send large files through their Yahoo! mail application.

Yahoo! Mail users can access the Attach Large Files app from the Applications Box in the lower left-hand corner of their Yahoo! Mail inbox and start sending large files in 3 easy steps:

  1. Click “Attach Large Files” — this brings you to the YouSendIt welcome page
  2. Next click “Select Files” — add as many files as you want up to 100MB
  3. Next click “Upload and Compose Email” – users are brought to a new email, showing the links to download the attachments

Moving forward, Yahoo! Mail users get the trusted reliability of the Internet’s most popular digital file delivery service. And, as the digital content we share online gets larger, richer, clearer, colorful, and animated – that’s huge.

The Evolution of Email

November 16, 2010

40 years ago when e-mail came onto the scene it was seen as an evolutionary communication tool. Originally, e-mail was created to send small text-based messages quickly. In today’s work environment, however, people use e-mail for all digital interactions, including file transfer and personal/professional communication. Unfortunately, e-mail isn’t designed to hold the weight of all that is expected of it.

According to Forrester Research, 87 percent of people use e-mail as their main collaboration tool. This means e-mail is used to have lengthy discussions accompanied by ever-growing file attachments. As a result, e-mail users grapple with circumventing the limitations of e-mail while IT struggles to store and manage all the data, a costly endeavor.

E-mail also comes with its own set of security concerns, particularly with attachments. Attachments are very rarely encrypted when in transit or at rest and once they leave the confines of the corporate network they become vulnerable. E-mails and their attachments continue to live on a recipient’s network and a sender has no insight into who has access to the recipient’s mail server or what happens to an attachment after it’s been sent.

Solutions like YouSendIt bring e-mail back to its original use and allow employees to work more efficiently and securely. What do you think the future of email will look like?

Don’t Be Fooled

August 6, 2010

Regrettably, it looks as though a recent spam attack attempts to get people to download a virus by pretending to be an email from YouSendIt. Don’t be fooled. These emails are forged and are made to look like real emails from YouSendIt even though they are not. To be safe, we recommend only opening emails from people that you know.

The attack attempts to get a recipient to open an attached zip file, which should be a dead giveaway since YouSendIt never sends emails with attachments (we’re in the business of attachment free emails). Also, pay close attention to the “sender” of the email as it appears to come from a legit person. If the file is unzipped, recipients see a file labeled “YouSendIt_reader.exe.” This file is actually a Trojan and once installed could potentially give hackers access of your computer. Do not open the file.

If you’ve received such an email, we recommend deleting it immediately. If you think you’ve been a victim of the attack, we suggest updating your anti-virus protection and running a scan. More information can be found here.


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